What Is It?
A landlord EICR authorisation letter is a formal written request from an electrician (or their office) to a landlord or managing agent asking for written consent to quote for and, if agreed, arrange or carry out an Electrical Installation Condition Report at a named rental property. It sets out the property address, what is being authorised, access needs, and who should receive the finished report and any invoice. Once signed or confirmed in writing, it is the paper trail that the work was properly instructed.
About This Template
Electricians often need a landlord's written say-so before quoting for or arranging an Electrical Installation Condition Report on a let property. Tenants and agents may ask for the inspection, but the landlord (or their authorised managing agent) is the party who must approve access, receive the report, and pay. This letter gives a clear, professional way to request that authorisation, cite the landlord's duties under the Electrical Safety Standards in the Private Rented Sector (England) Regulations 2020, and record who should receive the completed EICR and invoice. It is distinct from a tenant's request for a copy of an existing EICR: this letter is the trader asking for permission to proceed.
When to Use
- When a tenant or letting agent asks you to quote for an EICR and you need the landlord's written instruction before you visit
- When you have surveyed a rental property and need landlord authorisation before issuing a fixed quote for inspection and testing
- When access depends on keys held by an agent and the landlord must confirm you are authorised to attend
- When the landlord wants the EICR sent to them (or their agent) rather than only to the tenant
- When you need a dated record that you did not proceed without the landlord's say-so
- When a managing agent asks you to put the authorisation request in writing for their landlord client
What to Include
- Your business name, address, and contact details, plus any competent person scheme registration you hold
- The landlord's or managing agent's name and correspondence address
- The rental property address and, if known, the tenancy or account reference
- A clear request for written authorisation to quote for and/or arrange an EICR at that property
- Reference to the Electrical Safety Standards in the Private Rented Sector (England) Regulations 2020 and the landlord's duty to ensure installations are inspected and tested at least every five years
- What you need confirmed: that they are the landlord or authorised agent, access arrangements, and who should receive the completed EICR and invoice
- A statement that you will not proceed until written authorisation is received
- A reasonable response deadline if the inspection is time-sensitive
- Space for the landlord or agent to confirm authorisation in writing (reply email or signed return)
Tips
Send the letter by email with a read receipt or by recorded delivery so you have proof it was received before you attend
Do not treat a tenant's verbal request as authorisation to charge the landlord; wait for the landlord or managing agent in writing
Keep the signed reply or confirming email with the job file alongside the completed EICR
If the property is outside England, check the equivalent electrical safety rules for that nation before citing the 2020 Regulations
Pair this with the tenant-facing request EICR letter when the tenant still needs a copy of an existing report from the landlord
